Privacy policy

1. Introduction

Welcome to the Global AI Certification Council (GAICC). Your privacy is important to us. This Privacy Policy explains how we collect, use, and protect your personal data when you visit our website, https://aigovsummit.gaicc.org/, or register for the GAICC AI Governance Summit 2027.

By using this website or registering for the event, you agree to the practices described in this policy.

The summit is for professionals. We do not knowingly collect personal information from anyone under 18.

2. Information we collect

a) Information you provide

We collect information that you voluntarily provide when you:

• Register for the event or purchase a ticket.
• Subscribe to our newsletter or updates.
• Contact us through forms or email.
• Submit a speaker, sponsor, volunteer or award nomination form.

This may include:

• Full Name
• Email Address
• Phone Number
• Billing/Payment Details (if applicable)
• Organization or Company Name
• Job Title
• Industry
• City
• Country or Region
• How you heard about us
• Any special requirements (dietary, accessibility, etc.)

Card details are entered directly with Stripe, our payment provider. GAICC does not see or store your full card number.

Dietary and accessibility details can say something about your health or beliefs. We only collect them with your consent, and we only use them to look after you on the day.

If you give us someone else's details, for example when you buy tickets for a group or nominate another person for an award, you confirm that they know and agree to it.

b) Information collected automatically

When you visit our site, we may automatically collect:

• IP address
• Browser type and version
• Device and operating system details
• Referring and exit pages
• Date, time, and duration of visits
• Pages viewed and interactions
• Cookies and similar tracking technologies

3. How we use your information

We use your personal information for the following purposes:

• To process your registration and confirm your ticket for the conference.
• To send event updates, schedules, and important announcements.
• To communicate with you regarding your participation.
• To process payments and manage invoices or receipts.
• To improve our website and event experience.
• To comply with legal and regulatory obligations.
• To send you news about future GAICC events, if you agree to receive it. You can unsubscribe at any time using the link in any email.

We do not sell or rent your personal information to third parties.

4. Sharing your information

We may share your data only with:

• Service Providers: who help us operate the event or process payments (e.g., ticketing platforms, payment gateways, email systems).
• Legal Authorities: only when required by law or valid legal requests.

We do not share attendee details with the venue, sponsors or event partners. The venue may receive attendee numbers and dietary or accessibility requirements, without names or contact details, so it can cater for the day.

We do not publish or share a list of attendees.

All service providers are bound by confidentiality and data protection obligations.

5. Photography and filming

Photographs and video will be taken throughout the GAICC AI Governance Summit 2027. By attending the event, you acknowledge that you may appear in photographs and video recorded on the day.

We may use these photographs and videos:

• On our website and social media channels.
• In event highlights, reports and promotional materials for future GAICC events.
• In communications with attendees, speakers, sponsors and partners.

If you do not wish to be photographed or filmed, please let our team know on the day and we will do our best to accommodate your request.

If you appear in a photograph or video and would like it removed from our website or social media, please contact us at support@gaicc.org and we will remove it where possible.

Speakers' names, photos, job titles and biographies are published on this website and in event materials, with their agreement.

6. Live streaming

Sessions at the GAICC AI Governance Summit 2027 will be streamed live to holders of the Live Streaming Pass. Speakers, panellists and attendees in the room may appear in the live stream.

If you purchase a Live Streaming Pass, we use your name and email address to give you access to the live stream and to send you information about how to join it.

The live stream may be provided through a third-party streaming platform. Any details shared with that platform are used only to give you access to the stream, and the platform is bound by the same obligations as our other service providers.

Sessions may be recorded. Recordings are shared only with pass holders, for the period stated on this website.

7. Cookies and tracking technologies

Our website uses cookies to enhance user experience, analyze traffic, and personalize content.

We use analytics to understand how visitors use the site, and advertising tools such as the Meta Pixel to measure our advertising and show our ads to people who have visited the site.

You can manage or disable cookies through your browser settings. However, disabling cookies may limit some features of the website.

You can also limit advertising based on your visits through your ad preferences on Meta.

8. Data retention

We retain your personal data only as long as necessary to fulfill the purposes described in this Privacy Policy or as required by law.

Payment and invoice records are kept for as long as tax and accounting laws require.

Once no longer needed, your data will be securely deleted or anonymized.

9. Data security

We implement appropriate technical and organizational measures to protect your data from unauthorized access, alteration, or disclosure.

However, no online transmission or storage system is 100% secure, and we cannot guarantee absolute security.

If a data breach is likely to cause you serious harm, we will tell you and the relevant authorities as required by law.

10. International data transfers

If you access our site from outside the country where we operate, your data may be transferred to and processed in another country.

Some of our service providers, including our payment, email and website providers, store data outside Australia, including in the United States.

By using our site, you consent to such transfers in compliance with applicable laws.

11. Your rights

You can ask us to access, correct or delete the personal information we hold about you, or to stop sending you marketing, by emailing support@gaicc.org. We will respond within 30 days.

If you are not satisfied with our response, you can contact the Office of the Australian Information Commissioner (OAIC).

12. Other websites

Our site links to other websites, such as LinkedIn and Google Maps. We are not responsible for how those websites handle your information.

13. Changes to this policy

We may update this Privacy Policy from time to time to reflect operational or legal changes.

The updated version will be posted on this page with a revised "Last Updated" date.

14. Contact us

If you have any questions or concerns about this Privacy Policy or how your data is handled, please contact us at:

Global AI Certification Council (GAICC)
Email: support@gaicc.org
Website: https://aigovsummit.gaicc.org/